Virtual Board Meetings can be a fantastic alternative to meetings in person. They offer a flexible, easy way for non-profits to connect their board members and directors without having to arrange for travel or schedule busy schedules. The transition from in person to virtual meetings is not without its difficulties. To ensure a smooth engaging, effective and enjoyable board meeting, leaders of nonprofit organizations should follow a few simple rules to keep things running smoothly.
Keep the focus of the meeting on the agenda
It’s easy for people to lose focus or lose interest in a virtual meeting. It is important that participants stay focused on the agenda and that the board members don’t wander off from the agenda’s content. It is beneficial for businesses to record virtual meetings and distribute minutes after every meeting.
Increase Attendee Engagement
It is crucial that nonprofits keep high levels of participation from board members in the transition to a digital meeting format. Meetings can get awkward and stressful when attendees aren’t able to connect with each other on a digital platform. To avoid this, the head of the board needs to set a tone and atmosphere at every meeting. They should also set rules for participation and communication.
One of the biggest issues in virtual meetings is avoiding the https://www.whichboardroom.com/boardmaps-vs-boardable-board-management-software/ dreaded «zoom fatigue». A long meeting can cause attendees to feel exhausted and disengaged. To reduce the duration of a virtual meeting and to help participants stay engaged it is vital that presenters narrate their slides and videos prior the meeting starts and encourage attendees to take short breaks in between each session.